Assessor Resource

BSBATSIM420A
Oversee asset management

Assessment tool

Version 1.0
Issue Date: April 2024


This unit applies to individuals responsible for ensuring the organisation's assets are effectively managed.

This unit describes the performance outcomes, skills and knowledge required to account for and manage the organisation's assets.

Some aspects of governance activities may be subject to legislation, rules, regulations and codes of practice relevant to different job roles and jurisdictions.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

work with others to develop policies and procedures for managing assets

follow policies and procedures for managing assets.

Context of and specific resources for assessment

Assessment must ensure:

participation on an actual or simulated board

access to examples of asset registers

access to examples of relevant asset policy and procedures

access to examples of relevant documentsand reports

knowledge and performance are assessed over time to confirm consistency in performance.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of performance on a board or simulated board

direct questioning combined with reflection of practical board performance by the candidate

analysis of responses to case studies and scenarios

demonstration of techniques

observation of presentations

oral or written questioning to assess knowledge

observation of performance in role plays

analysis of feedback from others involved in the management of assets.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBATSIM418A Oversee financial management

BSBATSIW417C Select and use technology.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication and teamwork skills to work cooperatively with other board members, management and staff of the organisation, members, community and key stakeholders

culturally appropriate communication skills to relate to people from diverse backgrounds and with diverse abilities

evaluation and decision-making skills tomonitor and review information presented to the board and enact decisions

numeracy skills to review asset reports and identify discrepancies

oral, diagrammatic or written literacy skills to be able to gather and share information

problem-solving skills to identify and manage issues that arise in the management of assets

Required knowledge

asset auditing procedures

asset purchasing and disposal procedures

funding body requirements with regard to assets

geographic, cultural, social, economic and political context in which particular organisations operate and how that may impact on the management of assets

organisational procedures and processes with respect to assets

provisions of federal, state or territory legislation and funding body requirements that have an impact on the management of assets

record-keeping requirements with regard to assets

relevant protocols and cultural responsibilities with respect to the management of assets

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Administrative procedures may include:

asset disposal

internal audit

invoices and receipts

identification labelling

insurance

purchasing

use and control.

Asset register:

may be computer-based or manual records

may include:

additions

date of purchase

identifying numbers

insurance claims

location

loss or theft

major repairs

obsolescence

value.

Movable assets may include:

artworks

cultural items

goods

office furniture

plant and equipment

vehicles.

Asset documents may include:

guarantees

invoices and receipts

insurance documentation

maintenance records

titles and certificates

warranties.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements 
Follow policies and administrative procedures regarding the purchase, use, storage, maintenance and disposal of assets 
Ensure responsibility for establishing an asset register of the organisation's movable assets, and the recording and storage of asset documents, is delegated by the board to an appropriate person or persons 
Check that the register has been established and that appropriate asset documents are stored securely 
Receive and review reports with respect to assets to ensure they are up-to-date and complete 
Ensure appropriate procedures are in place and followed to undertake asset repairs 
Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft 
Develop an action plan to follow up asset management issues that arise 
Ensure asset records comply with funding providers' requirements 
Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition 
Identify authorised signatories for claims for damage, loss or theft 
Ensure claims are submitted in a timely manner and include required evidence of loss 
Ensure items recorded in the asset register are checked annually 
Ensure the asset register is updated with current information following the internal audit 
Investigate discrepancies found in the asset register 
Propose changes to policies and procedures if required 
Approve acquisitions and disposal of assets in line with existing plans and budgets 
Ensure funding body requirements regarding asset acquisition and disposal are met 

Forms

Assessment Cover Sheet

BSBATSIM420A - Oversee asset management
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBATSIM420A - Oversee asset management

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: